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Administrative Coordinator

About MassDevelopment:

Massachusetts Development Finance Agency (MassDevelopment), the state’s development finance agency and land bank, works with businesses, nonprofits, banks, and communities to stimulate economic growth across the Commonwealth. During FY2021, MassDevelopment financed or managed 416 projects generating investment of more than $1.86 billion in the Massachusetts economy. These projects are estimated to create or support 6,578 jobs and build or preserve 1,909 housing units.

Why join our team?

MassDevelopment is committed to achieving three goals: stimulating business, driving economic growth, and helping communities across Massachusetts. Join our team of dedicated professionals to help drive our mission and make a meaningful impact in the communities where we live and work. MassDevelopment fosters a diverse and inclusive workplace and encourages all qualified applicants, including people of color, women, protected veterans, and individuals with disabilities, to apply.

Our total rewards package offers many generous benefits, including:

  • Premium Medical and Dental Coverage
  • Employer Contributions to Retirement Savings Plans
    • 7.5% employer contribution into a 401(a) Defined Contribution Plan; 457(b) (with employer match up to 5%)
  • Flexible Spending Accounts (FSAs)
  • Employer-Paid Short- and Long-Term Disability
  • Paid Parenting Leave
  • Paid Time Off
  • 12 Paid Holidays
  • Fitness/Wellness Reimbursement
  • Tuition Reimbursement
  • Student Loan Reimbursement
  • Matching Gifts
  • Transportation Reimbursement
  • Variety of Hybrid Work Opportunities

Take the next step in your career!  

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Job Summary:

MassDevelopment is accepting applications for an Administrative Coordinator in our Finance & Administration division. This position will be a hybrid model, with a combination of remote work and in-office work in our Devens office.

The Administrative Coordinator is responsible for providing general administrative support to the IT department, Accounting department, and Tax Assessor’s Office.  

Essential Functions: 

  • Enter and process purchase orders and contracts, maintaining all documentation.
  • Maintain IT equipment inventory.
  • Enter and maintain IT vendor contact information.
  • Track IT vendor contracts to ensure timely renewals.
  • Coordinate payment of IT invoices with finance and accounting departments.
  • Respond to external customer inquiries for the Accounting department and Tax Assessor’s Office.
  • Track and enter various lists and other documentation for the Tax Assessor’s Office.
  • Process office correspondence, assist with scheduling needs, and complete various other administrative duties, as assigned. 

Minimum Qualifications:

  • High school diploma or equivalent.
  • 2 years related experience in an administrative support function.
  • Or combination of experience and education.
  • Ability to work in a fast-paced environment with demonstrated ability to manage multiple tasks and demands from multiple team members.
  • Exceptional organizational skills.
  • Strong data entry skills, with accuracy and attention to detail.
  • Strong verbal and written communication skills.
  • Positive, customer-centric focus, with ability to effectively interact with the public.
  • Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications: 

  • Associate degree in business, accounting, or related field.
  • 3-plus years of related experience preferred.
  • Experience working in databases a plus.
  • Working knowledge of Great Plains general ledger software preferred.
  • Bilingual a plus.

Equal Opportunity Employer

MassDevelopment is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.

Interested candidates should click on the link below to apply:

apply here